How To Contact Photographers Professionally

Christin Hume

There’s always a right way and a wrong way to do things. If you’re looking to hire a photographer, you need to know how to do it the right way, and that means being professional, respectful, and genuine. So how do you contact them?

First things first: you need to be on the right platform.

If you contact someone for work via Instagram, it might come off as unprofessional and, to be honest, slightly lazy. It’s like you stumbled upon them on the explore page and you slid in the DMs and asked their prices and whatnot. It’s just…not the way to do it, honestly. Contacting someone via email is slightly better, but still a little iffy. Remember, spam is a thing. You don’t want your email getting lost in the shuffle.

Related: Find Photographers Using the H Marketplace

Here at H, we’ve gone through and hand-picked photographers from across the country and even around the world to offer you the best of the best to choose from. We find the photographers who are not only talented and unique with their style, but those who are creative, hard-working, and professional. All you have to do is filter the options (by location and style) and find the perfect photographer for your event or business.

Let’s say you’re searching for a photographer and you find someone on The Hub… now what? While searching, keep this in mind: the photographer/client relationship is so important to get right from the get-go.

Related: Influencer Marketing: Skyscraper on Soft Ground

How to contact photographers 101:

Remember how important introductions are.

Start off your message by 1) acknowledging them and their work and 2) introducing yourself.


My name is (Z) and I came across your profile here on The Hub.
I went through your portfolio and I adore your work –
especially the shot you took of (x, y, z).”

Mention what you’re looking for and why.

Whether if you’re looking for a photographer to capture your wedding or a photographer to shoot your small clothing brand company’s new products, you need to tell them who you are, what you’re looking for, and why you reached out to them in the first place.

Don’t forget to mention your budget and ask about their prices!

Keep in mind: Comfort = key.

We say to be professional, but don’t be too professional that the conversation feels stiff and weird. Talk business…but be yourself while you do it. Yes, these photographers are business prospects, but you don’t want to feel uncomfortable or as if you have to tiptoe around them.

You want to be comfortable with them and you want them to be comfortable around you! It has to feel right from the beginning and being friendly and open with this person is key to a successful client/photographer relationship.

While you’re using our platform (which is both safe and the best way to do things), keep in mind what you’re looking for and remember to be professional, but cool. Be friendly and personable because then they’ll most likely feel comfortable with you and then, a better relationship between the two of you. Now, go find your photographer!