8 Photography Studio Management Softwares For Organizing Your Business

The H Hub for Certain Standard

If you’re looking for a tool to organize and streamline your creative business, you need a quality photography studio management software. These platforms are focused on CRM – customer relationship management – which is used to strength the connection between a client and the provider of a specific service. In this case, you are the provider and the service is photography.

CRM services have multiple offerings that help you run and grow your photography business. They can track client requests, craft invoices, schedule shoots and meetings and balance your financial books. Also, they can help track new and interested clients, which is known as lead generation. In fact, these softwares are a powerhouse for any small business.

Together, these platforms will offer you features such as:

  • Workflow management
  • Calendar and Scheduling
  • New leads/customers
  • Client areas for viewing images, paying invoices
  • Financial management such as Quick book integration

So, if you’re looking for a tool that will help your grow your business and keep your organized then you need to invest in a photo studio management software.

Here are 8 top photo management software programs that you can start using today.

CRM Tools For Every Photographer


Our first photography studio management software is Honeybook, a CRM tool for small businesses.

Established in 2013, the company was founded by four friends who wanted to help freelancers and creative business owners grow and create their ideal lifestyle.

They are “empowering the creative economy to rise together doing what they love.”

Honeybook has multiple features including:

  • All-In-One Solution
    • Everything you need is built into one seamless, intuitive platform.
  • Automation
    • You can set your busywork on autopilot and schedule tasks for increased workflow
  • Proposals
    • Professional and beautiful templates to send to clients
  • Online Payments
    • Simple and secure online payments through their platform
  • Agreements
    • Create and send contracts to clients
  • Track Projects
    • Set deadlines and store all of your business documents into one place
  • Invoices
    • Create a branded invoice to send to all of your clients

Honeybook offers payment plans either monthly or annual. Per month, the service costs $40 or you can choose the annual plan for $400 which breaks down to $34 per month.

For more information, visit the Honeybook website here. 


Our second photography studio management software is Tave, a tool designed to empower your business. Their aim is restore the work-life balance for small businesses.

Features of Tave include:

  • Streamlined organization
  • Business Management into one place
  • Tracking clients from start to finish from inquiries to final transactions
  • Automatic lead status transitions
  • Email tracking
  • Schedule Emails
  • Automate Communication
  • Online Payment
  • Contract Signatures

Tave offers a free, 30 day trial for new users. After that, they have monthly or annual payment plans.

Their Solo plan is $21/month, their Boutique plan is $29.99/month and their Studio plan is $43.99 per month. When you pay annually you say 12%.

For more information on Tave, check out their website here. 


Our third photography studio management software is Shoot Q, a powerful business management tool for creatives.

According to their site, “We help you take care of every aspect of your studio/business management – from new leads to workflows and everything in between.”

ShootQ offers the following features:

  • Workflow automation
  • Time Management
  • Track progress of work
  • Templates for contracts, invoices and more
  • Comprehensive reporting on your business
  • Proposal Building
  • Payment Options
  • Assign Tasks to Employees

ShootQ offers a 30 day free trail to test out their platform. After, you can set up a monthly or annual plan. With monthly plans starting at $29 and an annual plan breaking down to $24 per month.

And, to check out their platform, you can visit the ShootQ website here. 


Our fourth photography studio management software is Pixifi, the business tool for the modern creative. Their software streamlines your business in ways you’ve only ever dreamed of.

Pixifi is a powerful tool that offers the following features to its users:

  • Online Booking System
  • Appointment Scheduling
  • Digital Contracts
  • Lead Pipeline
  • Workflow Visualizer
  • Event Timelines
  • Custom Dashboard to keep everything in one place

Pixifi also offers a 30 day trial to test out the software. After, they have a monthly subscription starting at $24.99 per month and other options for more intricate businesses.

To view Pixifi’s platform, check out their website here. 


Our fifth photography studio management software is Dubsado, a tool to run your business without hassle.

Dubsdao is a platform that was build to save you time and grow your business. It has the following features:

  • Send emails, invoices, proposals and contracts
  • Manage leads and jobs, tasks and task boards, accounting, calendar sync
  • Customize domains, forms, connect your email, client portals
  • Automate subscriptions, invoices, workflows, payment schedules
  • Integrate stripe, square and Paypal – google – quickbooks and more.
  • Increase tips, financial goals

Dubsado offers a trial period for new users. Then, their plans start at $35 per month or the annual rate of $350.

For more information, check out Dubsado here. 

Sprout Studio

Our sixth photography studio management software is Sprout Studio, the first all-in-one business tool made by photographers for photographers.

Sprout Studio combines studio management software with online galleries, wall portrait sales tools, design proofing, bookkeeping and more.

Sprout Studio has the following features:

  • Studio Management
  • Invoices
  • Contracts
  • Galleries
  • Questionnaires
  • Reports & Analytics
  • Print Orders
  • Tasks & Automation
  • Coupons
  • Album Proofing
  • Emails
  • Sales / Galleries

They offer a free, 21-day trial. After, their plans start at a low rate of $17 per month.

For more information on Sprout Studio, you can check out their website here. 

Studio Ninja

Our seventh photography studio management software is Studio Ninja, the life changing tool built for photographers by photographers.

Studio Ninja is end to end client management software. It is user friendly and takes less than 30 minutes to set up.

It features:

  • Tracking for every job and task
  • Saving time and money
  • Simple Workflow
  • Invoicing
  • Automation
  • Calendar and Address Book
  • Analytics
  • Cloud Based Storage
  • Electronic Signatures

You can test out the platform for free for 30 days. Afterwards, their monthly plan starts at $21.95 and the annual plan breaks down into $17.95 per month.

To see more of what Studio Ninja has to offer, check out their website here. 


Our eighth photography studio management software is StudioCloud, an award winning and free tool for photographers.

It allows your successfully manage your business anytime, anywhere. Their features include:

  • Client Management
  • Scheduling
  • Invoicing
  • Bookkeeping
  • Project Management
  • Marketing Campaigns
  • Online Booking
  • Automation
  • Create Forms
  • ESignatures
  • Payments
  • Lead Generation

Plus, their simple, one user plan is completely free. If you want to add another user, their Partner Boost plan is $35 per month.

To read more about Studio Cloud, you can visit their website here.


So, as you can see, there are several quality platforms for organizing and growing your business. From client management to invoices, contracts and scheduling – these CRM tools are neccessary for your future success. Discover which one is best for you and sign up for a photography studio management software to help expand and strengthen your creative brand.